Part Time - Nursing Research - Administrative Support Assistant
About The Position
The Center for Nursing Research (CNR) is looking for a dynamic and energetic individual to join the team. This is a part time administrative support assistant. This opening provides general administrative and records support for the CNR in the Ross and Carol Nese College of Nursing. This opening serves as a point of contact for the office. Administrative duties will include agenda preparation and dissemination to faculty and/or committee members, note taking at various meetings. This opening entails applying knowledge of principles, practices, and procedures of the units to complete assignments; promoting a culture that is conducive to effective relationships among diverse faculty, staff, and students; maintaining confidential and/or sensitive information and materials; typically working under general supervision, while performing assignments that are varied and somewhat complex.
Requirements
- Strong organizational and time-management skills.
- Ability to manage multiple tasks and prioritize effectively.
- Proficient in Microsoft Office software.
- Excellent communication skills, both written and verbal.
- Must possess the ability to maintain confidentiality and to work in a team-oriented environment.
- High School Diploma and two (2) years related experience. Or, an equivalent combination of education and experience.
Nice To Haves
- Previous administrative experience is a plus.
- Experience in Microsoft Office, including Word and Excel, is preferred.
Responsibilities
- Greet students and faculty, provide information and/or refer as appropriate; review and respond to phone and email communications; act on routine requests.
- Schedule faculty meetings via Zoom – Committee meetings also on Zoom; reserve meeting or information session classroom/conference rooms; order refreshments.
- Compile and organize information to develop agendas, meeting materials, and minutes.
- Serve as resource to others on daily office operations including office equipment, software application usage, and information processing procedures.
- Maintain inventory and order/purchase office supplies and marketing materials; arrange for equipment and suite maintenance; process work orders for facilities repairs/IT/other office needs.
- Maintain confidential and/or sensitive information and materials.
- Assist with promotion, placement, and payment of undergraduate student research assistants.
- May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.
- Assist with proofreading documents.
- Assist with training work-study students.
- Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports.
- Serve on committees or assist with special projects.
- Other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
