Administrative Support Assistant

Chenega Corporation

14h•$35

About The Position

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Supply Chain Solutions (CSCS), a Chenega Professional Services Strategic Business Unit company, is looking for an Administrative Support Specialist to support the Indian Health Service (IHS), Albuquerque Area Office (AAO), Santa Fe Indian Health Center (SFIHC). Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employees’ knowledge, critical thinking, and innovative solutions for our clients. The Administrative Support Assistant provides a wide range of administrative and office support services to the Santa Fe Indian Health Center (SFIHC). The role supports multiple departments, including Administration, Finance, Front Desk, and Greeter functions. Duties involve managing correspondence, scheduling, recordkeeping, database entry, and assisting staff with daily operational tasks.

Requirements

Education: High School Diploma or GED (required)
Experience: Demonstrated administrative support experience over the past 5 years; familiarity with similar-sized projects preferred
Licenses/Certifications: Valid driver’s license; ability to operate GSA vehicles if required
Other Requirements: Background checks, immunizations, compliance with IHS training and conduct standards
Knowledge, Skills and Abilities: Technical Skills: Proficiency in MS Word, Excel, Teams; database and file management; basic financial literacy; event coordination

Responsibilities

Receive, route, and track incoming/outgoing correspondence and reports.
Draft, type, and format documents, forms, and reports, including charts and technical material.
Maintain schedules, coordinate meetings and conferences, prepare meeting minutes, and follow up on action items.
Serve as point of contact for phone and in-person inquiries; resolve general issues or escalate as appropriate.
Manage office supplies, filing systems, travel documentation, and new staff orientation/training tracking.
Perform timekeeping in the Indian Health Service Time and Attendance System (ITAS) for SFIHC staff.
Rotate across departments as needed to support patient care and administrative functions.
Maintain compliance with HIPAA, Privacy Act, and IHS policies regarding patient information.
Participate in mandatory training, background checks, and vaccinations as required.
Other duties as assigned.