Administrative Support Assistant- Josey Ranch Library

City Of Carrollton • Carrollton, TX

388d • $33,717 - $33,717

About The Position

The Administrative Support Assistant at the Josey Ranch Library is responsible for providing general clerical and administrative support to department staff. This role includes greeting customers, answering calls and emails, collecting and distributing information, maintaining confidential files, processing purchase orders, and ensuring the accuracy of department databases. The position requires moderate supervision and involves various routine clerical duties in a library environment.

Requirements

• High School Diploma or G.E.D.
• One year of customer service or general office experience.
• Bilingual in English and Spanish (preferred).
• Basic math skills.
• Computer skills and proficiency in related software applications.
• Strong communication skills.

Nice To Haves

• Bilingual in Spanish.

Responsibilities

• Provide general clerical and administrative support to department staff.
• Greet customers and respond to inquiries in person, via phone, and through email.
• Collect and distribute information to appropriate staff members.
• Maintain and update confidential department and personnel files.
• Process and track purchase orders, invoices, and check requests.
• Reconcile purchases against department budget.
• Enter information into and maintain accuracy of department databases.
• Run standard reports and open/distribute mail.
• Perform routine clerical duties such as data entry, photocopying, and faxing documents.
• Monitor and restock office supplies and materials.
• Assist with circulation activities in the library, including checking materials in and out and maintaining stacks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Waste Management and Remediation Services
• Education Level: High school or GED