Administrative Support Assistant IV – Contract Procurement and Administration
About The Position
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. What We Offer The City and County of Denver offers competitive pay commensurate with education and experience. Although the full pay range is posted, the target hiring range is $22.53 - $28.17. We also offer generous benefits for full-time employees which include but are not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement Plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Location & Schedule The City and County of Denver supports a hybrid workplace model. In this position you can expect to work at the Wellington Webb Building (201 W. Colfax) and occasionally the Wastewater Building (2000 West 3rd Ave). This team currently works 3 days in office. Employees must work within the state of Colorado on their off-site days. Who We Are & What You’ll Do The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website. DOTI’s Commitment to Equity: DOTI is committed to providing attention and resources to the areas, assets, and people of the city with the greatest need through equitable contracting, equitable investments, and equitable workforce development. DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results. The Department of Transportation and Infrastructure (DOTI) Contract Compliance team has an opening for an Administrative Support Assistant IV. Job duties and responsibilities of this position include, but are not limited to, the following: Support the Contract Compliance Team by ensuring timely processing of invoices, requisitions, change orders, and related requests. Research financial discrepancies and reconcile to ensure accuracy. Customer service to both internal and external stakeholders. Assists with insurance updates and communicating with external customers to update contract files. What You’ll Bring Our ideal candidate has some or all of the following experience, skills, and characteristics: Experience using multiple complex computer software programs; experience with Workday and Jaggaer preferred. Exceptional Customer Service & Communication: Experience working with both internal and external customers/stakeholders. Will follow up and proactively inform stakeholders of issues/resolution. Strong Time Management: Skilled in prioritizing tasks in a dynamic environment; adept at using Outlook Calendar to manage shifting responsibilities. Organization: Ability to create well-structured and accessible files and documentation to support efficient operations. Critical Thinking & Problem Solving: Effectively analyzes and resolves issues using internal tools and resources. Required Minimum Qualifications Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III) Education & Experience Equivalency Additional appropriate education may be substituted for the minimum experience requirements Application Deadline This position is expected to stay open until February 3rd. Please submit your application as soon as possible and no later than February 3rd at 11:59 PM. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $22.53 - $33.80 Target Pay $22.53 - $28.17/hour, based on experience. Agency Dept of Transportation & Infrastructure Redeployment during Citywide Emergencies City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor. Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact [email protected] with three business days’ notice. Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S. For information about right to work, click here for English or here for Spanish. With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. See yourself experiencing growth and balance. See yourself being respected and valued. See yourself belonging here. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Your journey starts right here. #SeeYourselfHere Never miss Dever Jobs—sign up for job alerts now!
Requirements
- Graduation from high school or the possession of a GED, HiSET or TASC Certificate
- Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
- Additional appropriate education may be substituted for the minimum experience requirements
Nice To Haves
- Experience using multiple complex computer software programs; experience with Workday and Jaggaer preferred.
- Exceptional Customer Service & Communication: Experience working with both internal and external customers/stakeholders. Will follow up and proactively inform stakeholders of issues/resolution.
- Strong Time Management: Skilled in prioritizing tasks in a dynamic environment; adept at using Outlook Calendar to manage shifting responsibilities.
- Organization: Ability to create well-structured and accessible files and documentation to support efficient operations.
- Critical Thinking & Problem Solving: Effectively analyzes and resolves issues using internal tools and resources.
Responsibilities
- Support the Contract Compliance Team by ensuring timely processing of invoices, requisitions, change orders, and related requests.
- Research financial discrepancies and reconcile to ensure accuracy.
- Customer service to both internal and external stakeholders.
- Assists with insurance updates and communicating with external customers to update contract files.
Benefits
- A guaranteed life-long monthly pension, once vested after 5 years of service
- 457B Retirement Plan
- 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
- Competitive medical, dental and vision plans effective within 1 month of start date
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
