Administrative Supervisor

Meneses Law PLLC • Houston, TX

119d • $52,000

About The Position

Meneses Law is seeking a highly organized and proactive Administrative Supervisor to join our dynamic firm. As the Administrative Supervisor you will play a crucial role in supporting the efficient operations of our office and ensuring seamless administrative processes. Reporting directly to the Sr. Operations Manager, you will lead a team in the admin department, fostering a collaborative and productive work environment.

Requirements

• Strong leadership and interpersonal skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• One year work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Ability to work well under pressure.
• Able to type 45 WPM or more.
• Must be fluent in English and Spanish.

Responsibilities

• Supervise and mentor a team of administrators, providing guidance and support to ensure optimal performance.
• Hold team members accountable for meeting individual and department goals.
• Ensure the administrative team is in full compliance with standard operating procedures (SOPs) and workflow expectations.
• Help create and revise SOPs as needed to support evolving business needs and improve team efficiency.
• Oversee the organization and maintenance of office files, records, and documents.
• Act as a liaison between the administrative team and other departments, fostering clear communication and cooperation.
• Handle incoming calls and other communications in Spanish and English.
• Manage filing systems, including e-filing, paper filing, and scanning.
• Record information as needed by following organizational instructions.
• Update paperwork, maintain documents, and perform word processing tasks.
• Help organize and maintain office shared areas.
• Perform general office clerk duties and errands such as filing, typing, scanning, printing, following instructions, and meeting task deadlines.
• Aid with client reception as needed, including greeting clients, providing directions, scheduling, and answering/calling clients.
• Collaborate with the operations team to implement process improvements and streamline workflow as required.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Benefits

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays).
• Work Life Balance Schedule
• Birthday and Anniversary rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees