Administrative Superintendent of Facility Services (Administrative Superintendent of Buildings and Grounds Level 4) - Provisional, 16 Vacancies - Open to Current CUNY Employees Only

City University of New York • New York, NY

49d • $150,000 - $155,569 • Hybrid

About The Position

This is a classified managerial position with four (4) assignment levels. Levels are based upon size of staff and campus: Under general direction, with wide latitude for the use of independent judgment and initiative, oversees and is responsible for areas such as: cleaning, operating, maintaining, repairing and making improvements to the physical plant and grounds of a campus; the safe and effective operation and maintenance of the campus facilities; reviewing of repair/service requests and making inspections; establishing preventive maintenance plans and standards; the implementation of campus sustainability and energy saving measures; and dealing with outside vendors, contractors, federal, state, local and other entities. Assists in, or in the absence his/her supervisor, performs higher level administrative assignments and supervision of staff to ensure the safe and effective operation and maintenance of the plant, mechanical equipment and grounds. Serves as a principal assistant to a higher level college executive in one or more areas, such as the cleaning, operation, maintenance, repair and improvements of the physical plant and grounds of a community or senior college. Prepares the annual budget for the operation and maintenance of the college buildings and grounds under his/her control. Directs buildings and grounds staff in all repair, maintenance, and improvements involving major and minor alterations; directs staff in operation of plant, mechanical equipment and grounds. Trains staff in proper procedures involving equipment operation and safety procedures. Establishes work standards and procedures. Evaluates repair and service requests and makes inspections to determine the need for actual and preventive maintenance. Oversees operation and repair of vehicle fleet. Plans for the direction the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work . Requisitions, distributes and inspects materials, tools and equipment needed for repairs and maintenance. Reviews finished work, time spent, and material used for assigned projects. Ensures that waste is properly sorted for recycling or disposal and disposed in the proper manner. Is responsible for the proper removal of toxic waste under Environmental Health & Safety Office guidelines. Coordinates proper storage of toxic and flammable materials- allots proper space and containers if necessary. Assists in making surveys for cost estimates, and checks contractual work in progress for conformance with specifications and blue- prints. Contracts for maintenance services agreements and ensures adherence to bid specifications; approves payments. Is responsible for guaranteeing adherence to bid specifications and approving payments. Prepares bid specification for the performance work by contractors for the rehabilitation, improvement, and repair of buildings and grounds, including areas such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work. Develops and oversees preventive maintenance plans and standards. Plans for and directs the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work or prepares bid specifications for the performance of such work by contractors. Guides and oversees the implementation of campus sustainability and energy saving measures. Acts as a college representative with outside vendors, contractors, federal, state, local and other entities. The City University of New York's Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operations. The newly envisioned shared facilities services model will operate through the university's four regional maintenance hubs, supported by the business and administration teams operating from the facility's central office. The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations, and centralized oversight for the maintenance and upkeep of CUNY's portfolio of 300 buildings and 26 million square feet of educational facilities. The Administrative Superintendent of Facility Services is responsible for managing the day-to-day operations, maintenance, and improvements of campus facilities and grounds. This position ensures that buildings and systems are safe, efficient, and well-maintained, while coordinating staff, contractors, and outside partners to support the needs of the campus community. The Superintendent ensures that all materials, supplies, and equipment are properly received, stored, organized, and distributed to support operational needs in a timely and accurate manner. This title is considered an essential employee staff under the university standard definition for essential employees.

Requirements

• A Baccalaureate degree in a related field of study from an accredited college and four years of related experience of which two years must be progressive full-time managerial/administrative experience dealing with a large staff, in the management and/or operation and maintenance of buildings and grounds such as large hotels, educational complexes, large office buildings, large building or hospital complexes, large gardens or parks; OR
• A valid New York State Registration as an architect and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in "1" above; OR
• A valid New York State professional engineers license and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in "1" above; OR
• A valid New York City High Pressure Boiler Operating Engineers license, a four year high school diploma or its equivalent, and six years of related experience of which four years must be progressive full-time managerial/administrative experience as described in "1" above; OR
• A four year high school diploma or GED and 8 years of related experience of which 4 years must be progressive full-time managerial/administrative experience as described in "1" above; OR
• NOTE: An advanced degree in a managerial field from an accredited college may be substituted for an additional year of managerial/administrative experience.
• Must be a current CUNY Employee to be considered for this position.
• An appointment to this Competitive title/position in the Classified Civil Service Title Series will be made with a Provisional status. Employees in provisional status must pass a competitive civil service examination and be appointed from a civil service list to remain in the title/position .
• The Administrative Superintendent is expected to be available to answer and manage call center service calls outside regular business hours. This specific duty will be assigned on a predetermined rotational basis and without additional compensation.

Responsibilities

• Oversee maintenance, repairs, and improvements to campus facilities and grounds.
• Ensure the safe and efficient operation of building systems and equipment.
• Review service requests, conduct inspections, and establish preventive maintenance plans.
• Coordinate and support Capital Deferred Maintenance projects with skilled trade staff.
• Manage and track work orders and staff hours using Archibus CMS.
• Work with regional administration to plan and respond to emergencies.
• Serve as essential personnel during emergencies and coordinate staff response.
• Travel to other campuses within the system when needed.
• Work flexible shifts as assigned

Benefits

• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
• Employees are also offered pension and Tax-Deferred Savings Plans.
• Health benefits are also extended to retirees who meet the eligibility criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees