Administrative Specialist

McCalla Raymer Leibert Pierce LLP • New York, NY

172d

About The Position

This position includes but is not limited to handling certain tasks associated with reception, mail, filing legal documents, updating client and internal case management systems, supporting attorneys and paralegals, and various other administrative tasks. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. This is a full-time, onsite position in our New York City, NY office, located at: 420 Lexington Avenue, Suite 840, New York, NY 10170. No legal experience necessary.

Requirements

• Must have excellent verbal and written communication skills
• Must have proficiency in MS Office suite
• Must be committed to providing exceptional customer service
• Must be able to work with others in a congenial and team-oriented manner
• Must be self motivated
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change
• Must have excellent attention to detail

Nice To Haves

• College degree or current college student strongly preferred

Responsibilities

• Reception, including phone calls
• Filing pleadings
• Receiving, scanning, sending mail and other legal communications
• Consistently and accurately updating case management systems
• Retrieving and responding to a variety of clients and internal firm requests via phone or email
• Learning basic legal documents and terminology
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence
• Providing exceptional customer service to clients at every level of interaction
• Maintaining strict confidentiality of client and borrower information and firm processes
• Performing other duties and responsibilities as needed
• Ability to carry 10 pounds or more

Benefits

• Comprehensive compensation and benefits package
• Salary commensurate with experience and accomplishments

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees