Administrative Specialist- Roadmaster

Career Path Training Corp•Petersburg, FL

14d

About The Position

The Administrative Specialist is responsible for assisting the School Manager and Placement Manager with student placement and overall administrative functions at the school. This role provides first-class business and clerical support for all employees and students and will serve as a brand ambassador for Roadmaster. Job Duties Function as a direct liaison between the student/graduate and the employer for the purpose of providing successful job placement assistance. Schedule and host industry recruiters as approved by the company. Support the admissions team and the School Manager with scheduling prospective student seminars and job fairs. Provide industry employer hiring qualifications and assist in qualifying prospective students. Assist students as needed with completing applications and monitor and track all submitted applications. Comply with all applicable placement policies and procedures. Explain proper interview techniques to ensure the student understands what companies are looking for and how to best express themselves. Prepare, maintain and finalize student files. Collect all required student file documents and maintain the accuracy of the student database. Prepare student status reports, student change forms, finance reports and attendance reports for management staff. Handle confidential student reports such as driving records, criminal records, and DOT results. Collect student payments for tuition, fees and other expense items. Prepare receipts and post all funds received to the appropriate system. Responsible for bank deposits, credit card batching, deposit reporting, invoices and reconciliations. Prepare student graduation packages on a weekly basis. Prepare new employee pre and post-hire personnel files in conjunction with the Human Resources Department. Be able to professionally and effectively communicate with various vendors, corporate office and call center on an ongoing basis. Handle and route phone calls as needed. Assist the School Manager, employees, and students with clerical support as needed.

Requirements

Minimum High School graduate or equivalent
Minimum of 3 years verifiable office administrative experience preferably in clerical & office information systems
Strong organizational skills and customer service skills
Clear and effective written and verbal communications using phone and email
Excellent attention to detail and desire to exceed expectations
Good time management skills and ability to complete work in a timely, accurate, and thorough manner
Team player who works well in a fast-paced environment
Able to maintain confidential information and privacy considerations
Must have computer skills and proficiency with Google Docs, Sheet and Gmail.

Responsibilities

Function as a direct liaison between the student/graduate and the employer for the purpose of providing successful job placement assistance.
Schedule and host industry recruiters as approved by the company.
Support the admissions team and the School Manager with scheduling prospective student seminars and job fairs.
Provide industry employer hiring qualifications and assist in qualifying prospective students.
Assist students as needed with completing applications and monitor and track all submitted applications.
Comply with all applicable placement policies and procedures.
Explain proper interview techniques to ensure the student understands what companies are looking for and how to best express themselves.
Prepare, maintain and finalize student files.
Collect all required student file documents and maintain the accuracy of the student database.
Prepare student status reports, student change forms, finance reports and attendance reports for management staff.
Handle confidential student reports such as driving records, criminal records, and DOT results.
Collect student payments for tuition, fees and other expense items.
Prepare receipts and post all funds received to the appropriate system.
Responsible for bank deposits, credit card batching, deposit reporting, invoices and reconciliations.
Prepare student graduation packages on a weekly basis.
Prepare new employee pre and post-hire personnel files in conjunction with the Human Resources Department.
Be able to professionally and effectively communicate with various vendors, corporate office and call center on an ongoing basis.
Handle and route phone calls as needed.
Assist the School Manager, employees, and students with clerical support as needed.