Administrative Specialist

Boater's World Marine Centers-posted 7 days ago
Full-time • Entry Level
Lake Placid, FL
51-100 employees
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Boater’s World Marine Centers is seeking an Administrative Specialist to support the back-office operations at our Lake Placid dealership. This role focuses heavily on data entry, document processing, scanning, and general administrative support. It is a great opportunity for someone who is organized, dependable, and looking to build experience in an office environment

  • Enter customer information, consignment agreements, and unit data into the Dealer Management System (DMS).
  • Review documents for accuracy before entering information into the system.
  • Update and maintain electronic records with a high level of accuracy.
  • Scan, upload, and organize deal folders, service paperwork, and consignment documents.
  • Audit completed deal jackets to ensure all required documents are present.
  • Maintain organized electronic and physical filing systems for quick and easy retrieval.
  • Assist the Business Office with routine paperwork, document collection, and data verification.
  • Support Sales, Service, and Consignment teams by processing paperwork promptly and accurately.
  • Help track missing documents, signatures, and supporting materials.
  • Answer phones and assist customers with basic questions when needed.
  • Help route customer inquiries to the correct department.
  • Assist with basic reporting, office organization, and administrative tasks.
  • Support the management team with project-based tasks as needed.
  • High school diploma or equivalent required.
  • 1+ year of general office, administrative, or data entry experience preferred (not required).
  • Strong attention to detail and accuracy in data entry and document handling.
  • Comfortable completing routine, structured tasks consistently.
  • Proficient with computers, scanners, and basic office software.
  • Strong organizational skills and the ability to follow processes.
  • Professional communication skills (written and verbal).
  • Ability to work both independently and within a team.
  • Experience in a dealership environment (marine, automotive, RV, powersports) is a plus but not necessary.
  • A supportive team environment
  • Opportunities for training and growth
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