Administrative Specialist (Part-time Temporary)

Kleinfelder, Inc.•Redmond, WA

61d•$25 - $42•Onsite

About The Position

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder's Seattle Office is seeking a Part-Time Temporary Administrative Specialist to join the team! This position will work 20 hours per week for around 6 months. It will be onsite 5 hours per day.

Requirements

High School Diploma, or equivalent is required
At least 5 years of related administrative experience required.

Responsibilities

Completes, coordinates, or delegates administrative tasks associated with filing, data entry, and general clerical responsibilities in a proactive and ongoing manner.
Understands, executes, and analyzes respective business unit needs related to ongoing and ad-hoc reporting, processing and administering paperwork and processes in accordance with prescribed guidelines and procedures, reacting and referring issues proactively as a result of issues, anomalies, or outliers in these tasks.
Follows and maintains established administrative protocols regarding project set-up in respective systems to ensure contracts, and other project related documentation are well organized, labeled, and filed; Makes recommendations for process or policy improvement and ensures new policies related to these protocols are instituted and maintained.
Supports the preparation and administration of agreements, addendums, fee letters and confidentiality agreements as requested; In applicable situations, liaises with and proactively engages the legal contract review team to address concerns or issues.
Assist in the development and interpretation of company administrative or operational policies and procedures. Answers questions related to these policies.
Maintains a polite and professional approach when referring or resolving client questions, concerns, or issues; Ensures responses or referrals to client needs are handled in a timely, effective, and efficient manner.
Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience.
Completes work schedules, coordinates calendars, and arranges appointments.
Prioritizes tasks effectively and manages time while meeting established deadlines.
Manages office, safety, and real estate related vendors effectively and appropriately to ensure office is well maintained and in compliance.
Completes other assigned tasks within administrative role on an as needed/ requested basis.
Provides high level, proactive administrative support to their specific business unit or area of responsibility