Administrative Specialist | Mental Health

Collaborative Support Programs•Freehold, NJ

just now•$19 - $22

About The Position

CSPNJ, a mental health nonprofit agency, is looking for a full-time Administrative Specialist for the Freehold Office. Under the direction of the Office Manager, the Administrative Specialist will perform a variety of administrative duties that support the functioning of the agency including supporting staff, receiving the public, assisting persons' served, assisting with the upkeep of the agency vehicles, and answering telephone calls. HIGHLIGHTS Provides receptionist and office support duties by answering incoming calls, routing callers or providing information as required. Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office. Scans, collates, binds, photocopies and faxes documents. Responds to basic requests for information and routine questions in person and through email correspondence. Responds to inquiries regarding services or information; directs individuals to appropriate personnel as necessary to resolve concerns and complaints. Monitors and maintains inventory of equipment and other office supplies, and orders supplies as necessary.

Requirements

High School diploma / GED with 2 years of administrative / business experience or
College degree in business or a mental health discipline.
Strong customer service skills.
Proficient in MS Office products, as well as general computer literacy.
Ability to prioritize tasks and manage time effectively.
Excellent organizational and data skills to manage large volumes of information.
Communicate effectively at all levels in a diverse and fast paced working environment.
Proven ability to engage and support individuals with mental health diagnoses using empathy and professionalism.
MUST have a valid NJ Driver’s License with acceptable driving record.

Nice To Haves

Bilingual skills are a plus!
Lived Experience: CSPNJ prioritizes hiring individuals who use their personal experience with mental health diagnoses or substance use to inspire, support, and empower others.

Responsibilities

Provides receptionist and office support duties by answering incoming calls, routing callers or providing information as required.
Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office.
Scans, collates, binds, photocopies and faxes documents.
Responds to basic requests for information and routine questions in person and through email correspondence.
Responds to inquiries regarding services or information; directs individuals to appropriate personnel as necessary to resolve concerns and complaints.
Monitors and maintains inventory of equipment and other office supplies, and orders supplies as necessary.