Administrative Specialist

University of Wisconsin Stout•Kenosha, WI

1d•$45,000 - $52,000

About The Position

The Administrative Operations Specialist plays a vital role in supporting the operational and administrative functions of the Facilities Management Department. Reporting directly to the Chief Facilities Officer, this position focuses on procurement coordination and administrative support. The Administrative Operations Specialist ensures smooth day-to-day operations by managing purchasing activities, coordinating departmental communications, and assisting with HR-related processes. This role requires strong organizational skills, attention to detail, and the ability to prepare reports that support initiatives across the department. This position reports to the Chief Facilities Officer.

Requirements

Bachelor's degree in Business Administration, Management, or related field
Minimum three years of administrative operations or procurement experience
Successful candidates will have strong computer skills and the ability to quickly learn and adapt to new software programs and platforms.

Nice To Haves

Experience with Workday or similar ERP systems
Experience working in higher education or public sector environments

Responsibilities

Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Serves on committees and attends meetings, representing the interests of the unit or program

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume