Administrative Specialist (ONSITE)

RTX•Anaheim, CA

1d•Onsite

About The Position

Applied Signal Technology (AST) has an exciting opportunity for an Administrative Specialist to join our team. AST provides trusted strategic and tactical SIGINT solutions that secure the interests of the U.S. and its partners. AST’s work in areas such as high-capacity broadband communications, signal processing and analysis, tactical SIGINT, and wireless communications continually challenges our extraordinary engineers to resolve problems and make the world a safer place. AST’s work environment is passionate, highly collaborative and provides engineers the freedom to strengthen and expand their skills, explore new and creative ideas, and work closely with our nation’s finest service members all while embracing integrity, innovation, and work-life balance. This is an ONSITE position based out of our Anaheim Hills, CA location To learn more about Applied Signal Technology, please click the following link - Applied Signal Technology: WHO WE ARE

Requirements

Typically Requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Experience with supporting V-level executives or senior leadership.
Experience with multi calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
Experience with Productivity tools including Microsoft office suite tools (Outlook, Word, Power Point, Excel), SharePoint, and OneNote
Experience with collaboration tools such as Microsoft Teams or similar and virtual meeting platforms such as Zoom or similar
U.S. Citizen - U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Attention to detail and ability to work with minimal supervision.
Strong organizational skills and effective problem-solving skills.
Strong communication skills, including oral, written and presentation.
Keen ability to improvise, improve processes and meet demanding deadlines.
Experience with handling confidential and non-routine information, and respond with good judgment to non-routine requests or situations.
Experience interacting with a broad range of people at various levels of the organization.
Demonstrated experience handling multiple tasks concurrently.
Able to anticipate needs and be proactive in resolving challenges.
Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude.
Act as a liaison between all departments to ensure proper communications and reporting practices.
Consistently demonstrates good judgement and prioritization for critical meetings, personnel needs and coordination to meet all goals.
Demonstrate ability to exercise independent judgement and assume responsibility for decisions to ensure smooth workload and operational efficiencies.
Problem solving skills for managing complex, time critical and often time sensitive issues.

Responsibilities

Administrative & Calendar Support - Manage complex calendars, schedule and coordinate meetings across multiple stakeholders, and serve as the liaison between departments to ensure clear communication and reporting practices.
Event & Catering Coordination - Plan, coordinate and support meetings and events of varying size – including room setup, catering orders and cleanup. Manage conference room reconfigurations and headcount logistics
Site Operations & Facilities - Maintain site resources including seating charts and distribution lists. Manage supply cabinets, snack closets, and kitchen inventory. Coordinate with EHS on safety and compliance initiatives.
Travel & Expense Management - Coordinate domestic travel arrangements, complete expense reports, and perform associated filing.
Communications & Customer Support - Interface professionally across all levels of the organization. Respond to general internal business inquiries and provide timely, accurate support to team members, employees, and candidates.
Administrative Production/Processes - Synthesize information with attention to detail and produce documents, spreadsheets, and presentations using MS Office suite (Outlook, Word, PowerPoint, Excel), SharePoint, and OneNote.
Employee Engagement - Support community service activities, site events, and employee engagement initiatives in partnership with site leadership.

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program
And More!