Administrative Specialist (Variable Hours)

City of Aurora•Aurora, CO

11d•$24 - $30•Onsite

About The Position

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES Serve as a welcoming first point of contact for community members by answering calls, responding to emails, and assisting with questions about parks, open space and recreation services. Work with a dynamic team of administrative professionals to support daily operations by assisting citizens reserve park shelters; routing park maintenance requests to appropriate staff to help ensure issues in parks and open space areas are addressed quickly; and processing accounts payable. This role provides a great opportunity to gain practical experience, develop professional skills, and contribute to services that benefit the Aurora community. The deadline for submitting applications is Sunday, April 5, 2026. Please note that the City of Aurora will conduct ongoing application screenings on a first-come, first-served basis. As soon as we determine that we have a qualified pool of applicants, this position may close quickly and without notice. The hiring range for this role is $23.84 - $29.80/hour. Salary to be commensurate with experience. The anticipated hours are 20-40/week, and this may be a term-limited position with a tentative start date of May 2026 and an end date of August 31, 2026. This is classified as VHNE (Variable Hour Non-Benefit Employee), where the selected candidate will work less than 29 hours per week. This position does not provide medical benefits. This position earns sick leave in accordance with the Healthy Families and Workplace Act. The selected applicant(s) will undergo the following conditions: Background Check (if over 18) Position overview Provides general administrative support and performs complex clerical duties. PRIMARY DUTIES & RESPONSIBILITIES Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes Use Outlook calendar to schedule appointments, and monitor and plan special projects Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the assigned function Prepares requisitions, monitors, and processes purchasing, related accounting functions and accounts payable Responds to general inquiries and interprets policy and procedures Maintains, modifies, and updates database information for specialized departmental functions for City tree inventories and work orders Assigns contractor forestry fees based on linear footage calculations. Collects revenues and fees and processes them through point of sale system Serves as front line customer service specialist to include answering a multi-line telephone and greeting visitors Attends Boards & Commissions meetings, occasionally off-site, to include agendas, minutes and maintains official records Processes park shelter reservations and payments Responds to and assists the public both over the phone and in person with city-owned tree inquires and requests Investigates complex issues regarding city trees and parks & open space properties and creates work orders for field crews using GIS mapping and workflow systems. Composes, proofreads, and formats a variety of documents that include letters, memoranda, and reports Performs purchasing duties and tracks spending plan for the department Manages office supplies as well as repair and maintenance for office equipment Directs internal and external customers to appropriate party Maintain trusting relationships with suppliers, customers and employees Performs additional duties as assigned This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Requirements

High school diploma or equivalent (GED) required.
At least two (2) years' experience in administrative support role
Prior experience handling office responsibilities, experience in customer service, or related field
Knowledge of business English, spelling, and math
General office equipment, including personal computers with related software applications MS Office Suite
Strong interpersonal, problem solving, analytical and managerial skills.
Skill in the use of computers including spreadsheet design, database programming and word processing software applications
Excellent organizational and time management skills
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
Excellent written and verbal communication skills
Organized and detailed oriented
Establish and maintain effective working relationships with employees, citizens, and elected officials.
Communicate effectively both verbally and in writing
Handle sensitive situations with tact and diplomacy
Stay calm under pressure

Responsibilities

Serve as a welcoming first point of contact for community members by answering calls, responding to emails, and assisting with questions about parks, open space and recreation services.
Work with a dynamic team of administrative professionals to support daily operations by assisting citizens reserve park shelters; routing park maintenance requests to appropriate staff to help ensure issues in parks and open space areas are addressed quickly; and processing accounts payable.
Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes
Use Outlook calendar to schedule appointments, and monitor and plan special projects
Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the assigned function
Prepares requisitions, monitors, and processes purchasing, related accounting functions and accounts payable
Responds to general inquiries and interprets policy and procedures
Maintains, modifies, and updates database information for specialized departmental functions for City tree inventories and work orders
Assigns contractor forestry fees based on linear footage calculations.
Collects revenues and fees and processes them through point of sale system
Serves as front line customer service specialist to include answering a multi-line telephone and greeting visitors
Attends Boards & Commissions meetings, occasionally off-site, to include agendas, minutes and maintains official records
Processes park shelter reservations and payments
Responds to and assists the public both over the phone and in person with city-owned tree inquires and requests
Investigates complex issues regarding city trees and parks & open space properties and creates work orders for field crews using GIS mapping and workflow systems.
Composes, proofreads, and formats a variety of documents that include letters, memoranda, and reports
Performs purchasing duties and tracks spending plan for the department
Manages office supplies as well as repair and maintenance for office equipment
Directs internal and external customers to appropriate party
Maintain trusting relationships with suppliers, customers and employees
Performs additional duties as assigned

Benefits

Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
Rewarding public sector work impacting a large and diverse community
Growing city and employee population
Competitive total compensation package
Rich benefits package with low employee costs
Generous paid leave program
100% funded Employee and Family Care Leave Program
Retirement pension plan and 457b plans available
Subsidized recreation center pass, on-site fitness centers and wellness programs
Continued education and career advancement opportunities