Administrative Specialist - Temporary

MMC Group • San Jose, CA

1d • $26 • Onsite

About The Position

We are seeking a highly organized and customer-focused Temporary Administrative Specialist to support daily front office operations. This role is critical in creating a welcoming, professional environment while ensuring efficient communication between clients and internal staff. The ideal candidate thrives in a fast-paced setting, demonstrates strong interpersonal skills, and can effectively manage multiple priorities.

Requirements

• Prior experience in a front office, administrative, or customer service role preferred
• Strong verbal and written communication skills
• Excellent interpersonal and customer service abilities
• Proficiency in Microsoft Office Suite and general office systems
• Ability to multitask, prioritize, and remain organized in a fast-paced environment

Responsibilities

• Greet clients and visitors in a professional and timely manner
• Maintain a clean, organized, and welcoming reception area
• Answer and route incoming calls to appropriate staff
• Provide support to clients utilizing the computer lab as needed
• Provide accurate information regarding available services
• Guide clients through processes, procedures, and policies
• Maintain clear and consistent communication with internal staff regarding client needs and appointments
• Notify clients of appointment updates, changes, or service-related information
• Accurately document client interactions and appointment details
• Ensure confidentiality and adherence to all documentation protocols
• Assist with appointment scheduling, follow-ups, and calendar coordination
• Facilitate efficient information flow between clients and staff
• Respond to client inquiries in a timely and professional manner
• Direct clients to appropriate departments or personnel
• Send appointment reminders and follow-up communications

Benefits

• MMC offers health insurance plans for our active candidates on assignment, including: Medical, dental, and vision coverage
• Life and disability insurance
• Additional voluntary benefits
• Join MMC and enjoy the support of a team that values your well-being, both on and off the job!
• MMC strives to ensure all job postings confirm details of the position, the rate of pay, and acknowledge that medical benefits are offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees