Administrative Specialist

University of Georgia • Athens, GA

510d

About The Position

The Administrative Specialist position at the University of Georgia is a vital role within the Dean's office of the College of Family and Consumer Sciences (FACS). This position is designed to provide comprehensive administrative support to the Dean's Office, External Relations, and Development and Alumni Relations. The successful candidate will engage in a variety of tasks that include donor communications, processing donor gifts, overseeing logistics for events, and providing essential office support. The role requires a proactive approach to tasks and a strong commitment to customer service, as the individual will interact with a diverse range of stakeholders both on and off-campus. The position emphasizes professionalism and a positive demeanor, reflecting the values of the University of Georgia. In this dynamic and supportive environment, the Administrative Specialist will utilize various software systems, including GAIL (Giving and Alumni Information Link), to manage donor information and event logistics. The role involves maintaining confidential files, preparing correspondence, and coordinating impactful campus visits for alumni and donors. Additionally, the specialist will support the Director of Alumni Relations and the Director of Development by managing office supplies, preparing reports, and ensuring adherence to university policies regarding donor gifts. The position also includes responsibilities related to the Dean's Office, such as serving as the first point of contact for guests, managing mail distribution, and scheduling conference rooms. The Administrative Specialist will play a key role in organizing college events, collaborating with faculty and staff to foster relationships with alumni, students, donors, and parents. This multifaceted role requires excellent organizational skills, the ability to handle multiple projects simultaneously, and a commitment to maintaining a high level of work quality.