Administrative Specialist

City Of El Paso • El Paso, TX

383d • $28,309 - $44,250

About The Position

The Administrative Specialist position at the City of El Paso involves performing a variety of general clerical tasks under immediate supervision. The role is designed for entry-level candidates and focuses on supporting departmental operations through document preparation, data management, and customer communication.

Requirements

• No experience needed.
• Typing skills (35 wpm may be required for some departments).
• Phone etiquette.

Responsibilities

• Assist with the preparation of routine documents and correspondence for review and approval.
• Use office equipment to create basic documents, correspondence, memoranda, forms, and certificates.
• Prepare agendas, schedules, and any informational material as required to meet assigned deadlines.
• Review, enter, and verify data.
• Maintain records and files, databases, and other record-keeping sources.
• Establish and maintain a filing system.
• Assist in the maintenance and organization of department operational procedures.
• Greet and assist City personnel, officials, and the public in person and over the telephone.
• Exercise proper telephone etiquette and respond to inquiries in a professional manner.
• Take messages and forward inquiries to the appropriate party.
• May operate a multi-line telephone system.
• Assist staff with several aspects of public relations and event coordinating, including social media.
• Assist in outreach strategies and activities.
• Assist in the design, production, and distribution of invitations, notices, newsletters, and other print or electronic material.
• Mail out event invitations, letters, and other documents as required.
• Coordinate staff meetings, events, and department activities.
• Update and maintain calendar and meeting schedule.
• Update, moderate, and maintain social media.
• Maintain inventory and order office supplies, prepare payroll documents, invoice forms, and other administrative records.
• Receive and convey information within area of responsibility.
• Receive and sort mail, interoffice correspondence, packages, and other communications.
• Maintain appropriate level of confidentiality when distributing all communications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed