Administrative Specialist

United States Government • Washington, DC

415d • $82,764 - $107,590

About The Position

The Administrative Specialist will provide comprehensive administrative support to senior-level staff within the U.S. Office of the Secretary. This role involves managing time and attendance, organizing office operations, and facilitating communication with high-ranking officials. The specialist will also be responsible for preparing reports, managing travel arrangements, and implementing various administrative programs to enhance office efficiency.

Requirements

• Doctoral degree or equivalent experience in a relevant field.
• 1 year of specialized experience equivalent to GS-9 level in the Federal service.
• Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
• Experience managing calendars for senior leadership.
• Ability to maintain electronic systems for tracking correspondence and documents.
• Strong organizational and planning skills.

Nice To Haves

• Experience in federal government administrative roles.
• Familiarity with automated databases and historical files.

Responsibilities

• Maintain time and attendance records.
• Copy, scan, print, and compile documents.
• Manage incoming and outgoing mail/packages.
• Obtain office equipment and supplies.
• Plan and organize work effectively.
• Perform administrative duties for senior-level staff, including preparing reports and travel arrangements.
• Assist and advise staff on procedural and administrative aspects of action items.
• Assign actions to appropriate offices with necessary background material.
• Implement and support various administrative programs, including records and files management.
• Evaluate procedures and implement necessary changes.
• Research and obtain background information for required actions.
• Respond to administrative issues and inquiries, resolving conflicts regarding policies and processes.
• Serve as a liaison for the office, interfacing with high-ranking officials.
• Prepare legal correspondence, charts, tables, and reports using various software packages.
• Proofread all correspondence for grammatical, typographical, and formatting errors.

Benefits

• Comprehensive federal benefits package including health insurance, retirement plans, and paid time off.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Ph.D. or professional degree