Administrative Specialist

About the position

This position serves as a liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information. The role involves interacting with various officials and dignitaries involving sensitive client relations, conveying information among division/department personnel, and circulating documentation to appropriate departments. The position also includes administrative and secretarial support for management and/or staff, processing documentation related to budget and financial management, purchasing, customer service, and maintaining departmental records and files.

Responsibilities

• Serve as liaison between the assigned department and other departments/divisions.
• Prepare new employee paperwork and process documentation pertaining to personnel/payroll functions.
• Provide administrative/secretarial support for management and/or staff.
• Process documentation pertaining to budget or general financial management.
• Process purchasing documentation and maintain files and records.
• Perform customer service functions in person, by telephone, and by mail.
• Process a variety of documentation associated with department operations.
• Perform data entry functions by keying data into computer systems.
• Process applications for department services.
• Maintain file system of various files/records for the department.
• Provide administrative support for boards, committees, or other meetings.
• Maintain department webpage, social media, and online enrollment.
• Coordinate arrangements for various meetings.
• Conduct research of department files, database records, and other sources.
• Monitor inventory of department supplies and forms.
• Communicate with various stakeholders to coordinate work activities.

Requirements

• High school diploma or GED required.
• Two years of clerical, administrative support, customer service, or records management experience.
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Nice-to-haves

• Possession and maintenance of valid State of Georgia Notary Public certification.