Administrative Specialist Typist - Minneapolis, MN

Xcel Energy•Minneapolis, MN

3d•$22 - $31

About The Position

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for. Position Summary This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction. Essential Responsibilities Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives. Create and edit documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents. Monitor and perform periodic audits to maintain integrity of document repository and nuclear records repository. Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency. Support and coordinate logistics for internal meetings. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments. Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Requirements

High school diploma or GED
5 or more years of relevant experience and/or post-secondary education.
Proficient in Microsoft Office Suite
Must be able to maintain highly confidential information
Must have exceptional organizational skills with strong attention to detail

Nice To Haves

Nuclear experience is desired.
Candidate must have strong keyboarding skills
Preferred - Typist
Past experience with SharePoint
Past experience with SAP
Experience with proofreading
Expert level of MS Word familiarity
Preferred - Document Control & Records Management
Past experience with SharePoint
Past experience with SAP
Document control experience
Record management experience

Responsibilities

Interface with corporate departments.
Handles confidential, high-priority, and time-sensitive requests in support of initiatives.
Create and edit documents.
Conducts special projects requiring research and report development.
Communicates results with all levels of the organization.
Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule.
Word processing of controlled documents.
Monitor and perform periodic audits to maintain integrity of document repository and nuclear records repository.
Develop and provide training in areas of office expertise.
Develop and revise procedures and Training Materials necessary to improve office efficiency.
Support and coordinate logistics for internal meetings.
Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.