Administrative Specialist Sr (Behavioral Sciences Div.)
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About The Position
The Administrative Specialist Senior position at Paradise Valley Community College (PVCC) is a vital role within the Behavioral Sciences Division, providing advanced administrative support and program coordination activities. The successful candidate will be responsible for a variety of tasks that ensure the smooth operation of the division, which serves a diverse population of students, faculty, and community members. This role requires strong customer service skills, as the Administrative Specialist will act as the first point of contact for inquiries and support related to the division's programs and services. In this position, the Administrative Specialist will perform essential functions such as composing documents, maintaining financial and academic records, managing the division's master calendar, and providing office reception. The role also involves assisting with student registration and planning various divisional events and programs, which may include intercampus collaborations. The Administrative Specialist will coordinate services with college departments and external organizations, maintain statistical data for programs, and assist with budget preparation and monitoring. Additionally, the Administrative Specialist will support both residential and adjunct faculty by managing class rosters, ordering supplies, and providing basic technical support. The role includes greeting visitors, responding to inquiries, and participating in division meetings, where the specialist will record and distribute minutes. The position may also involve directing the work of Federal Work Study students and performing other duties as assigned that are commensurate with the grade level of the position. The ideal candidate will possess a strong ability to solve problems independently and direct requests to appropriate resources when necessary. Familiarity with technology, particularly Google Workspace, is essential, and a willingness to learn other internal systems is expected. This full-time position offers a standard work schedule during the academic year and a flexible schedule during the summer months, with options for remote work based on departmental needs.
