Administrative Specialist- Solid Waste

Sarasota County Government

6d • $23 - $24

About The Position

Start Here. Grow Here. Stay Here. Are you an organized, tech-savvy professional who thrives on delivering exceptional customer service and supporting a team’s success? Join us as an Administrative Assistant, where you’ll play a key role in keeping operations running smoothly for the Landfill Operations Division within the Solid Waste Department. In this position, you’ll provide essential administrative and office support while contributing to a collaborative, high-performing team. This is your opportunity to make a meaningful impact by helping advance our mission: delivering solid waste services to the community that are safe, reliable, cost-effective, convenient and sustainable. If you’re ready to bring your skills to a purpose-driven team, apply today!

Requirements

• A High School Diploma or its equivalent.
• Two (2) years of clerical, administrative, and computer experience with some executive exposure.
• A college degree and one (1) year of clerical, administrative, and computer experience with some executive exposure.

Nice To Haves

• Bilingual (Spanish) Speaker.
• Proficient with Microsoft Office and Adobe applications.

Responsibilities

• Provide internal and external customer service, act as first point of contact, including screening visitors, emails and calls, maintaining entry logs, and coordinating daily site access as needed.
• Provide administrative and clerical support to high-level management (operations manager and supervisors), including scheduling appointments and maintaining calendars.
• Perform various financial functions, including submitting purchase order requests, verifying invoice payments, processing vendor requests (new and reactivated), OnBase insurance uploads, OnBase Clerk reimbursements, journal entry reconciliations, and separation of duties to receive and log payments/checks.
• Research and gather information, including routine budget reports, project statuses, exporting spreadsheets from various software, etc.
• Coordinate logistical requests (office supplies, uniforms, safety equipment, service vendors as needed, etc.).
• Arrange travel and provide related assistance for staff.
• Support asset management efforts including fixed assets scanning, records retention (including compliance with public records requests and Sunshine Laws), asset disposition forms, and building signage review and replacement coordination.
• Serve as a division representative and assist staff with Workday, Daily Disaster Logs, etc.
• Handle and coordinate mail/packages for receiving and distribution and general copying and filing needs.
• Support and coordinate facility needs, including cleaning staff/oversight, and maintenance/repair requests.

Benefits

• Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!
• Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees