Administrative Specialist - PM TCE (PMO Support)

Mlt Systems

About The Position

PLEASE NOTE: This position is contingent upon contract award. This position may be shared with one of our contract partners, and applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position. At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of government customer, we are seeking an Administrative Specialist, with experience in supporting (DOD Federal acquisition programs; knowledge of policy/ principles/organizational protocols). Job Duties: Directly supports Senior Managers with executive secretarial support services, including the preparation of correspondence, reports, meeting agendas, action items, memos, charts, presentations, tables, graphs, etc. Position requires excellent written/oral communication skills; working knowledge and ability to perform detail-oriented work under strict deadlines are required. Directs the classification, indexing, cataloging, and storage of confidential and critical information from multiple sources. Advises, manages, and mentors personnel assigned to administrative function. Works collaboratively with engineers and technical professionals in the writing, editing, and publication of various types of acquisition documents (e.g., test plans, test reports, survey reports). Tracks and monitors flow of all documents from inception to distribution of final copies. Identifies and corrects problem areas as they arise. Provides final quality assurance check for all document deliverables. - Leading and managing an administrative team providing enterprise-wide administrative support. Providing administrative travel support. - Providing Security clearance and visit requests support. Providing meeting coordination and support. Providing facilities and IT support coordination. - Providing mail and offices supplies management. - Tasker Management: Reviewing Taskers assigned in the ETMS2 and providing recommendations for government review and comment. - Consolidating and finalizing responses for submission. - Tracking Taskers for responses, closure, metrics, and historical recordkeeping. - Consolidating and reviewing responses, ensuring completeness and accuracy. Following up on outstanding Taskers, validate responses, and address incorrect or missing information. - Acquisition Operations Support: Providing administrative and operational support. - Managing and tracking acquisition documentation. - AMHS Correspondence. Compiling and tracking deployment and conference packages. - Maintaining workspace and facilities information. - Providing day-to-day operational and administrative assistance and managing daily roll call. - Processing and tracking Public Release Requests. Must have strong organization management and communication skills and the ability to work effectively in a fast-paced and highly structured DoD environment. Drafting, staffing, and submitting CDRLs for Government review.

Requirements

High School Diploma
(6) years of demonstrated experience.
Excellent written/oral communication skills
Working knowledge and ability to perform detail-oriented work under strict deadlines
Must have strong organization management and communication skills and the ability to work effectively in a fast-paced and highly structured DoD environment.
(6) years work related experience
Minimum Clearance Required: SECRET

Nice To Haves

Knowledge of various regulations, manuals, and guidelines essential to the Department of the Navy and Marine Corps operations such as DON Correspondence Manual (SECNAV M-5216.5), MCO 5216.20B HQMC Supplement to the DON Correspondence Manual, GPO Style Manual, Marine Corps Records Management 5210.11F, JTR Regulations, ODTA and DTS processes and procedures, JPAS, MOL, VIPER, and MS 365 suite of tools.

Responsibilities

Directly supports Senior Managers with executive secretarial support services, including the preparation of correspondence, reports, meeting agendas, action items, memos, charts, presentations, tables, graphs, etc.
Directs the classification, indexing, cataloging, and storage of confidential and critical information from multiple sources.
Advises, manages, and mentors personnel assigned to administrative function.
Works collaboratively with engineers and technical professionals in the writing, editing, and publication of various types of acquisition documents (e.g., test plans, test reports, survey reports).
Tracks and monitors flow of all documents from inception to distribution of final copies.
Identifies and corrects problem areas as they arise.
Provides final quality assurance check for all document deliverables.
Leading and managing an administrative team providing enterprise-wide administrative support.
Providing administrative travel support.
Providing Security clearance and visit requests support.
Providing meeting coordination and support.
Providing facilities and IT support coordination.
Providing mail and offices supplies management.
Tasker Management: Reviewing Taskers assigned in the ETMS2 and providing recommendations for government review and comment.
Consolidating and finalizing responses for submission.
Tracking Taskers for responses, closure, metrics, and historical recordkeeping.
Consolidating and reviewing responses, ensuring completeness and accuracy.
Following up on outstanding Taskers, validate responses, and address incorrect or missing information.
Acquisition Operations Support: Providing administrative and operational support.
Managing and tracking acquisition documentation.
AMHS Correspondence.
Compiling and tracking deployment and conference packages.
Maintaining workspace and facilities information.
Providing day-to-day operational and administrative assistance and managing daily roll call.
Processing and tracking Public Release Requests.
Drafting, staffing, and submitting CDRLs for Government review.