Administrative Specialist III

State of Maryland • Baltimore County, MD

12h • Onsite

About The Position

The main purpose of the job is to conduct record retention/destruction operations for the Office of the State Fire Marshal (OSFM). The position ensures the OSFM remains compliant with Maryland State Statute related to the retention and management of public records. This position will also establish a dedicated and centralized intake, analysis, and processing unit for all public information act requests within the OSFM. The position also promotes transparency and excellent customer service.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
• In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Nice To Haves

• Professional experience composing business letters.
• Professional Experience responding/processing public record requests for local, state or federal agencies.
• Professional experience with record retention and/or destruction/management at the local, state or federal levels of government.

Responsibilities

• Reviews and develops record retention schedules
• Conducts records retention, destruction and management training
• Maintains Agency Forms Control per policy
• Assists with the administration of the centralized intake unit for the processing of PIA requests
• Assists in the planning and implementation of revised practices
• Provides assistance and direction to higher-level administrators related to the preparation of their responses to PIA requests and understanding the overall responsibilities of a custodian of record.
• Conducts video and audio editing for records released pursuant to PIA requests.
• Other duties as assigned by Command/Supervisory personnel.

Benefits

• Contractual employees who work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
• As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
• You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees