Administrative Specialist III - Facilities Management

Pima County • Tucson, AZ

8d • $52,291 - $73,174

About The Position

Facilities Management Department has an opening for an Administrative Specialist III who provides support for its Integrated Services functions. This is a high-volume position that requires attention to detail and ability to communicate well with vendors and co-workers. In this role, you will provide complex administrative services including leadership in the Business Services division, support for specialized tasks including budget preparation and monitoring, monitoring projects, tracking expenditures and revenue, and assisting with preparation and review of regular reports. Your responsibilities will include daily tasks within Accounts Payable as well as preparation of various financial reports needed within the department.

Requirements

• Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
• Valid driver license is at time of application.
• Valid AZ driver license is at time of appointment.

Nice To Haves

• Minimum one (1) year experience with the creation of documents in Workday.
• Minimum one (1) year experience with payment processing or accounts receivable processing.
• Minimum two (2) years experience using Excel advanced features.

Responsibilities

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level