Administrative Specialist II

Florida Gulf Coast University • Fort Myers, FL

400d

About The Position

The Administrative Specialist II at Florida Gulf Coast University is responsible for overseeing the daily administrative operations of the Department of Social Work. This role includes supervising support staff and ensuring the efficient management of administrative tasks within the department.

Requirements

• High school diploma and six years of full-time experience related to job functions.
• Experience operating a personal computer and proficiency with Microsoft Office (Word, Excel, Access, Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

• Bachelor's Degree from an accredited institution in an appropriate area of specialization.
• Work experience in a higher education setting.
• Experience with Ellucian Banner, Workday, Cognos, and Gulfline.

Responsibilities

• Provides advanced administrative support including maintaining schedules, screening communications, and directing visitors.
• Completes transfers, reconciles expenditure transactions, and maintains internal accounting records.
• Fulfills purchasing requirements by researching items, obtaining price quotes, and managing purchase orders.
• Establishes and maintains systems for record administration, including electronic files and databases.
• Supports employment administration and HR processes, serving as a contact with the central HR department.
• Tracks and audits department leave records and employee time sheets, prepares payroll certifications, and reconciles payroll registers.
• Arranges and coordinates travel for department staff, faculty, and guests.
• Composes and prepares written documents and correspondence, including memos and presentations.
• Prepares special reports and updates department web content as needed.
• Provides transactional maintenance of funds and accounts for the department.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED