Administrative Specialist II

University of Arkansas System•Pine Bluff, AR

22d

About The Position

The Administrative Specialists II works under the direct supervision of the director. Maintain high quality communication with internal and external customers. Establishes and maintains files on all employers that recruit on campus. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Researches various data and or computer records to obtain information and complies data for reports. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings. Manages all aspects of Handshake including career fairs, events, workshops and information sessions. Assist students, employers and staff with use of Handshake. Prepares correspondence and other documents for students and employers. and maintains electronic files. Create complex reports and spreadsheets, which may require the use of Handshake, and Microsoft Office software. Post jobs, announcement, events, utilizing Handshake. Makes deposits and prepare financial statements. Monitor, approve and notify career coaches of job opportunities. Operate scanner, copier, and fax. Answer and respond to telephone calls; handle confidential and sensitive information. Performs other duties as assigned. This position is funded in part by a grant from the U.S. Department of Education, Office of Post-Secondary Education, Instructional Services Program (Title III, Part B, Historically Black Colleges and Universities Program)

Requirements

The formal education equivalent of a high school diploma
Two years of experience in a similar position is preferred.

Responsibilities

Maintain high quality communication with internal and external customers.
Establishes and maintains files on all employers that recruit on campus.
Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures.
Researches various data and or computer records to obtain information and complies data for reports.
Assists in developing or revising agency/institution policies, procedures, and directives based on research findings.
Manages all aspects of Handshake including career fairs, events, workshops and information sessions.
Assist students, employers and staff with use of Handshake.
Prepares correspondence and other documents for students and employers and maintains electronic files.
Create complex reports and spreadsheets, which may require the use of Handshake, and Microsoft Office software.
Post jobs, announcement, events, utilizing Handshake.
Makes deposits and prepare financial statements.
Monitor, approve and notify career coaches of job opportunities.
Operate scanner, copier, and fax.
Answer and respond to telephone calls; handle confidential and sensitive information.
Performs other duties as assigned.