The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities.
Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.
Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Valid driver license is at time of application.
Valid AZ driver license is at time of appointment.
Minimum three (3) years experience providing professional administrative services in behavioral health, public health, and/or legal environment.
Minimum three (3) years experience processing travel, purchase orders, invoices, work orders, transcribing meeting minutes, or other related duties.
Minimum three (3) years experience working with confidential documents and understanding of privacy/confidential laws and regulations.
Experience with/knowledge of maintaining and building filing systems.