Administrative Specialist II - RWRD

Pima County-posted 3 days ago
$47,756 - $64,480/Yr
Full-time • Mid Level
Tucson, AZ
5,001-10,000 employees
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OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $47,756 - $56,118 Annually Pay Range: $47,756 - $64,480 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Regional Wastewater Reclamation Department is seeking a highly motivated and professional Administrative Specialist II to join our team. The ideal candidate shall have excellent customer service skills, be organized and professional, familiar with operations in a large government department, and have experience in Workday, Maximo, budgeting, contracts, submitting and tracking maintenance requests, and more.

  • Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
  • Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
  • Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
  • Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
  • Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
  • Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
  • Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
  • Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
  • Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes
  • Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration.
  • (Relevant experience and/or education from an accredited college or university may be substituted.)
  • OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
  • Minimum two (2) years experience in Workday or similar purchasing system.
  • Minimum one (1) year experience in Maximo or similar work order system.
  • Minimum five (5) years experience in Microsoft Office Suite.
  • Minimum five (5) years customer service experience.
  • Minimum two (2) years experience reading, writing, and interpreting business correspondence, contracts, and budgets
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