Administrative Specialist II - RWRD

Pima County-posted 1 day ago

Full-time • Mid Level

Tucson, AZ

5,001-10,000 employees

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The Regional Wastewater Reclamation Department is seeking a highly motivated and professional Administrative Specialist II to join our team. The ideal candidate shall have excellent customer service skills, be organized and professional, familiar with operations in a large government department, and have experience in Workday, Maximo, budgeting, contracts, submitting and tracking maintenance requests, and more.

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification
Valid driver license is required at time of application
Valid AZ driver license is required at time of appointment

Minimum two (2) years experience in Workday or similar purchasing system.
Minimum one (1) year experience in Maximo or similar work order system.
Minimum five (5) years experience in Microsoft Office Suite.
Minimum five (5) years customer service experience.
Minimum two (2) years experience reading, writing, and interpreting business correspondence, contracts, and budgets

Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

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