TL Administrative Specialist II

State of North Carolina • Raleigh, NC

23h • Hybrid

About The Position

This is a time-limited position. It is full-time (40 hours per week) with State Benefits for a limited time. Although the length of time this position will be active cannot be determined, it has the potential to extend up to 3 years (36 months). If you have questions concerning the time-limited status of this position, you may inquire at the interview. The responsibility of this position serves as key resource and primary point of contact for the Division of Waste Management staff and the Controller’s Office regarding accounts payable and accounts receivable for federal ARA projects. This position performs financial work involving multiple steps, each requiring careful analysis, policy interpretation, and a clear understanding of how each stage affects financial workflows. The position is responsible for reviewing, verifying for accuracy, and approving disbursements and cash receipts for accounts payable/receivables staff for multiple Sections, with a focus on managing federal grant funds. This position provides Division oversight of expenditures, account balances, availability of funds, and monitors timeliness of payments and receipts, ensuring compliance with Generally Accepted Accounting Principles, the Department Controller’s Office regulations, and the requirements for managing federal grant funds. Position is responsible for training the accounts payable staff for multiple Sections on the appropriate procedures and processes for handling disbursements, receivables, and purchases for federal grant funds. It provides assistance to the Business Officer and other staff members in researching, analyzing, and resolving issues pertaining to accounts payables, receivables, and other accounting issues.

Requirements

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Responsible for overseeing, auditing, processing and approving invoices, code sheets, and reimbursement requests for payment.
• Direct grant funding for local governments, other State agencies, community groups, and NGOs.
• Position provides assistance and training to Division staff on problems related to travel, accounts payable, accounts receivable, E-procurement, and Purchase Cards.
• Monitors expenses and makes corrections and/or adjustments for accounts payables when necessary.
• Prepares required requisitions for new contracts and amendments and enters them into the E-Procurement system. Reviews and monitors purchases and is responsible for ensuring that proper Purchasing guidelines are followed, including guidelines for federal grant funds, for assisting Division staff in locating items on state term contract, and educating staff regarding purchasing regulations and policies.
• Updates and maintains records for the administration of EPA grant funds. Monitors daily information to ensure legislative, federal & EPA grant mandates are met. Be knowledgeable and to stay abreast of the requirements for the management of federal grant funds for individual grants, contracts, and subawards.

Benefits

• If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program.
• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED