Administrative Specialist II - Flood Control

Pima County•Tucson, AZ

About The Position

The Pima County Regional Flood Control District's mission is to protect the health, safety and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management services that emphasize fiscal responsibility, protection of natural resources, and providing a balanced multi-objective approach to managing regional watercourses, floodplains, and stormwater resources. This position resides within the Integrated Services Division of the Pima County Regional Flood Control District (District). In this role, you will provide financial and procurement support to the department, review division budgets, assist with implementation of the Flood Control District Advisory Committee including preparing minutes, and oversee other department-wide internal services. This position will also provide addition support the Administrative Services Section to manage the increasing workload associated with the processing of drainage complaints and other floodplain management functions.

Requirements

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Nice To Haves

Minimum one (1) years experience providing contractual support to a project manager, division manager, or leader.
Minimum one (1) years experience ensuring expenses remain within budgeted limits for various units.
Minimum one (1) years experience in organizational and communication skills required for rapid notetaking and summarization of meetings.
Minimum two (2) years experience with Microsoft Office Suite including Excel, Word, Power Point, Outlook, and Teams.

Responsibilities

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Benefits

Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.

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