Administrative Specialist I – Winston-Salem Construction 2

State of North Carolina

11h•Onsite

About The Position

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation. This posting is for an Administrative Specialist I position in the Winston Salem #2 Resident Engineer’s office in Forsyth County. This position performs a variety of office assistant tasks in support of administrative, program and technical operations. This position will be directly responsible for project administration activities related to HiCAMS data entry, certified payrolls, records review, iPad management, technician training, and Share Point entry. This position will communicate with contractors, Department staff, and the public to provide effective and helpful customer service via email, telephone, and written correspondence. Will review and schedule classes and assessments with the Materials and Test Unit. This position orders equipment for project inspection, sampling and testing. Functions will include a diversity of records, reports and filing activities, public contact, answering telephone, directing calls to appropriate staff, and scheduling. This position will process and approve time entry/payroll, process invoices, maintain purchase order contracts and accounts payable through SAP, create requisitions, travel expense vouchers, HiCAMS entries, and Human Resources administration. This position is responsible for HR duties including knowledge of all policies and procedures, process all actions for the department’s hiring process, FMLA, retirements, and separations. Ensures training compliance for office by maintaining records and certifications of unit personnel. Processes all certified payroll for contracts to include collecting, checking, scanning, and filing. Other office tasks will include typing correspondence, filing, and handling of incoming and outgoing mail.

Requirements

Possess knowledge of general office procedures.
Operation of various office machines.
Knowledge of general computer software applications such as MS Word, Excel, Access, Beacon, Workday, ServiceNow, HiCAMS, SAP, and Docusign.
Ability to communicate effectively in written, electronic, and oral form.
Use correct grammar and spelling to compose, update and proofread correspondence when completing forms, letters and reports.
Knowledge of current project workload assigned to the Resident Engineer’s office.
Ability to schedule and coordinate appointments and meetings.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Application must include all relevant education and work experience and all questions associated with the application must be answered.

Nice To Haves

Customer service experience, including resolving customer issues.
Experience with Microsoft Office using programs such as Access, Word, PowerPoint, and Excel.
Experience completing and/or maintaining records and reports.
Experience in record keeping.
Experience with letter writing, using correct spelling, punctuation and proofreading.

Responsibilities

Perform a variety of office assistant tasks in support of administrative, program and technical operations.
Handle project administration activities related to HiCAMS data entry.
Manage certified payrolls.
Conduct records review.
Manage iPad management.
Provide technician training.
Perform Share Point entry.
Communicate with contractors, Department staff, and the public to provide effective and helpful customer service via email, telephone, and written correspondence.
Review and schedule classes and assessments with the Materials and Test Unit.
Order equipment for project inspection, sampling and testing.
Perform a diversity of records, reports and filing activities.
Handle public contact.
Answer telephone and direct calls to appropriate staff.
Schedule appointments.
Process and approve time entry/payroll.
Process invoices.
Maintain purchase order contracts and accounts payable through SAP.
Create requisitions.
Process travel expense vouchers.
Perform HiCAMS entries.
Administer Human Resources duties.
Possess knowledge of all HR policies and procedures.
Process all actions for the department’s hiring process, FMLA, retirements, and separations.
Ensure training compliance for office by maintaining records and certifications of unit personnel.
Process all certified payroll for contracts to include collecting, checking, scanning, and filing.
Type correspondence.
File documents.
Handle incoming and outgoing mail.