Administrative Specialist I - HR60032819

State of North Carolina

4d•$37,782 - $57,500•Hybrid

About The Position

The Department of Natural and Cultural Resources (DNCR), Division of Human Resources (HR) is seeking an enthusiastic team member to join our team! The HR Administrative Specialist will provide administrative support to the DNCR HR Team. This position will perform a variety of administrative tasks in support of the daily operations of the department, including receiving customers and fulfilling requests, ordering office supplies, creating, compiling and submitting reports, ensuring compliance with various policies and procedures, preparing communications, maintaining and updating records, coordinating meetings and events, and assisting with all-team efforts, etc. This position will report to the Human Resources Director but will have the opportunity to work with each functional area and division.

Requirements

Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.
High school diploma OR General Educational Development (GED) diploma AND two years of related administrative experience OR equivalent combination of education and experience.

Nice To Haves

Demonstrated experience working on an HR team.
Demonstrated experience providing administrative support for a team or manager.
Demonstrated experience completing action and running reports in Fiori.

Responsibilities

Answer main HR phone line, direct calls, take messages, etc.
Reconcile timesheets and invoices for Temporary Solutions staff working in HR.
In partnership with the HR leadership team, compile information for the DNCR internal newsletter.
Schedule interviews and communicate with candidates for HR positions and assist with the onboarding of HR employees.
Manage probationary to permanent status changes for the agency, including Fiori actions.
Maintain organizational charts as needed.
Perform file maintenance tasks.
Complete student loan forgiveness forms as requested.
Complete the annual inventory listing for Finance and surplus items as needed.
Create and submit travel reimbursements for HR employees.
Fulfill employment verification requests.
Initiate all e-Procurement for and maintenance requests for HR.
Manage dual employment and secondary employment processes for DNCR.
Maintain HR employee lists, including birthday, emergency contact, etc.
Handle HR mail distribution, certified mailings, deliveries, etc.
Assist HR Director and HR leadership with administrative tasks as needed.