Administrative Specialist I - Limited Term - Part time

Larimer County • Fort Collins, CO

414d • $39,790 - $55,702

About The Position

The Administrative Specialist I - Limited Term position at Larimer County Sheriff's Office is a part-time role focused on providing exceptional customer service at the front desk, both via phone and in-person. The role involves supporting the Larimer County Jail through various administrative tasks, including managing forms and applications, responding to inquiries, and maintaining data related to jail operations. The ideal candidate will possess strong communication skills and a commitment to fostering diversity and inclusion within the workplace.

Requirements

• 1 year of customer service experience.
• Entry-level position with a focus on administrative tasks.
• Knowledge of jail operations is preferred.

Responsibilities

• Perform customer service duties; provide general information and respond to specific customer questions.
• Conduct necessary research and route inquiries appropriately for more complex matters.
• Establish, maintain, and adjust appointments, activity calendars, and work schedules for work groups and individuals.
• Accept and process plans, specifications, forms, reports, legal documents, applications, or similar materials in accordance with legal and procedural requirements.
• Enter data into and maintain computer systems or databases; proof data entry and correct errors.
• Order and maintain inventory of office and other departmental supplies and equipment; track expenditures.
• Track and process accounts receivable and payable.
• Prepare and distribute meeting agendas, packets, and related materials; transcribe and distribute meeting minutes.
• Establish and maintain office filing systems, files, and records; assemble information upon request.
• Prepare and proofread standardized documents and forms; compose standard correspondence and written responses upon request.
• Prepare and provide written articles and narrative for newsletters; prepare bulletins, brochures, publications, and marketing materials.
• Receive departmental documentation for scanning production.
• Enter cases into records management system and generate documentation as necessary.
• Perform data entry of a variety of index fields associated with each document class type.
• Ensure documents are clear and indexed properly by performing standard quality assurance and quality control processes for scanning and indexing.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Gasoline Stations and Fuel Dealers
• Education Level: No Education Listed