Administrative Specialist (Hybrid) School of Public and Population Health

University of Texas Medical Branch (UTMB) • Galveston, TX

5d • Hybrid

About The Position

To provide professional and administrative coordination of human resource and financial management activities.

Requirements

• Bachelor's Degree or equivalent and two years of related experience.

Responsibilities

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions.
• Review and process Employment Authorization Forms.
• Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
• Open and maintain complete/accurate files.
• Update/maintain faculty database, if applicable.
• Review and process Memorandums of Appointment, if applicable.
• Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information.
• Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.
• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.

What This Job Offers

• Job Type: Full-time