Administrative Specialist for the Center for Teaching and Workforce Development

Schreiner University • Kerrville, TX

438d

About The Position

The Administrative Specialist for the Center for Teaching and Workforce Development (CTWD) at Schreiner University plays a vital role in ensuring the effective administration of the center. This position supports the Director by managing schedules, coordinating communication, and overseeing budget administration, all while fostering a positive student experience. The specialist also provides essential support for various administrative tasks and maintains high standards of confidentiality and integrity in all processes.

Requirements

• High School graduate or equivalent required, some college preferred.
• Extensively skilled with Microsoft Office Applications, particularly Word, Excel, Access, and PowerPoint; virtual meeting applications such as Zoom, Microsoft Teams, or Google Meet, working knowledge of other presentation applications.
• Excellent customer service skills, with a focus on providing a positive and helpful experience for students, faculty, and staff.
• Experience managing social media platforms, including Facebook, LinkedIn, YouTube, Instagram, and TikTok.
• Knowledge of the principles of budget planning and development.
• Ability to acquire wide knowledge of philosophy, goals, and organization of Schreiner University.
• Ability to acquire knowledge of campus policies and procedures.
• Ability to prepare reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings and prepare agendas.
• Ability to provide support to committees including arranging meeting rooms, gathering, analyzing required materials, and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units and other stakeholders.
• Ability to supervise and/or maintain essential records and files.
• Excellent communication skills.
• Project Management experience preferred.
• Must have a valid Texas driver's license, related insurance, and good driving record.
• Demonstrated leadership experience related to the duties of the position.

Nice To Haves

• Project Management experience preferred.

Responsibilities

• Prepares and maintains appointment calendar, schedules appointments, and arranges meetings and all related materials for the director as needed.
• Tracks and administers annual budgets and prepares monthly updates and budget projections; reconciles budgets with Financial Services.
• Coordinates communication with the Provost's Office, the President's Offices, the President's Cabinet, the Schreiner University campus, and the public.
• Assists with student registration, payment processing, and support services, ensuring a smooth and efficient process.
• Provides presenter support and ensures smooth operation of online classes and webinars conducted on platforms such as Zoom, Microsoft Teams, and Google Meet.
• Serves as recording secretary, keeping all official meeting records, and custodian of records for the center.
• Gathers and complies information for reports and presentations, often preparing data and official reports.
• Maintains confidentiality as appropriate, and projects professional image.
• Anticipates needs, initiates action, and provides information to the director on a regular basis.
• Provides basic administrative support for the Division of Business and the Division of Visual and Performing Arts.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED