Administrative Specialist (Conf) CL2 - College of Science, Technology and Health

University of Southern Maine • Portland, ME

346d • $18

About The Position

The Dean's Office of the College of Science, Technology, and Health at the University of Southern Maine is seeking an Administrative Specialist. The Administrative Specialist for the Dean's Office is responsible for a variety of administrative, office management, and clerical tasks that require strong organizational skills and flexibility. This role serves as the primary point of contact and an ongoing resource for both internal and external stakeholders, handling a wide range of verbal and written communications. Collaboration within a team is essential, along with a commitment to exceptional customer service, maintaining confidentiality, filling administrative coverage gaps as needed, and managing multiple tasks effectively. The ability to prioritize and navigate a diverse environment with frequent interruptions is crucial. The position seeks an individual with sound judgment and initiative because work is typically carried out under general guidance rather than specific instructions. The position is located primarily on our Portland campus, and on occasion, events and coverage opportunities occur on other USM campuses.

Requirements

• High school diploma or equivalent (G.E.D.) or international degree equivalency.
• 1+ years of administrative support experience.
• Excellent communication and customer service skills.
• Computer proficiency.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders.
• Handle a wide range of verbal and written communications.
• Manage administrative, office management, and clerical tasks.
• Maintain confidentiality and fill administrative coverage gaps as needed.
• Prioritize and manage multiple tasks effectively in a diverse environment.

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED