Administrative Specialist CL3 - Cumberland County

University of Maine System • Falmouth, ME

31d • $21 • Onsite

About The Position

The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension’s mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. This position is contingent on funding. This is a part-time, 32 hours per week position with a flexible schedule. Normal office hours are Monday through Friday, 8:00am to 4:30pm. This position pays $21.09 an hour.

Requirements

• Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
• Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
• Ability to communicate effectively using oral, written and electronic methods.
• Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
• Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.

Nice To Haves

• Knowledge of University of Maine Cooperative Extension and its educational programs.
• Experience with UMaine’s General Ledger and MaineStreet systems.
• Ability to maintain moderately complex databases.
• Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.

Responsibilities

• Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics.
• Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods.
• Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks.
• Provides timely and accurate information in response to public requests for information.
• Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
• Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate.
• Contributes skills and insights for effective office management with co-workers.
• Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
• Performs other reasonably related duties as assigned.

Benefits

• The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree