Administrative Specialist CL2 - Architecture Program and Education Program

University of Maine System-posted about 1 year ago
$37,898 - $37,898/Yr
Full-time • Entry Level
Augusta, ME
Educational Services
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The University of Maine at Augusta is seeking an Administrative Specialist CL2 to provide support for the Architecture and Education Programs. This full-time position involves a variety of administrative tasks, including communication with stakeholders, event planning, financial processing, and collaboration with program coordinators. The role is essential in ensuring the smooth operation of both programs and requires effective multitasking and organizational skills.

  • Handle written and verbal communications with various stakeholders, such as other staff, students, and community members, and assist with questions
  • Plan and coordinate events and meetings
  • Note-take at meetings
  • Process financial transactions, such as stipends, checks, and other forms of payment
  • Order materials and supplies
  • Prepare and organize student forms, contracts, and other documents
  • Collaborate with appropriate college staff in tracking program budgets and monitoring expenditures
  • Assist in the planning and organization of the Architecture travel course, including assisting with expense and travel reimbursements
  • Support the Architecture Program's social media
  • Provide tours of the Architecture classroom spaces to potential students
  • Support the student teaching and field experience placement process in the Education Program through various administrative activities
  • Collaborate with program coordinators on tasks and projects
  • Support other administrative tasks in both programs
  • Collaborate with various departments and individuals at UMA on tasks related to both programs
  • Perform other duties as assigned by the supervisor of this position and the Dean of the College of Arts and Sciences
  • High School Diploma or equivalent G.E.D and sufficient experience
  • 2 years of administrative support or comparable experience
  • Experience with Microsoft, Google Drive, and similar programs
  • Previous job experience in Social Media Marketing or similar experience
  • Ability to manage multiple tasks and prioritize work
  • Previous budget management experience
  • Previous experience with reimbursement programs such as Concur
  • Excellent oral and written communication skills
  • Tuition benefits (employee and dependent)
  • Comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability
  • Retirement plan options
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