Administrative Specialist (Administrative Specialist 1)

Department Of Consumer And Business Services • Medford, OR

255d • $3,705 - $5,066 • Onsite

About The Position

Our mission... To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers. This position is represented by the Service Employees International Union (SEIU).

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience

Nice To Haves

• Strong and diplomatic verbal and written communication skills
• Skilled in de-escalation and interviewing techniques
• Expert proficiency in spelling, grammar, and punctuation with a focus on accuracy
• Strong comprehension of IT systems and software with an ability to provide minor technical support
• Preference may be given to candidates who are able to speak, read, and write Spanish fluently

Responsibilities

• Evaluating inspection reports to determine if reports, orders, citations, or other correspondence is needed
• Drafting orders, corrective action letters, and other notifications for review and delivery by appropriate staff
• Tracking and monitoring inspection activities to identify regulated timelines and ensure deadlines are met by inspection staff
• Generating varied and complex reports for inspection staff as needed
• Tracking, monitoring, and evaluating case files for missed deadlines or incomplete actions, notifying appropriate inspection staff of needed response
• Maintaining program-related records including, but not limited to: inspection activity reports, referrals, extensions, confidential information, complaints, production, procedure, and work reports
• Assisting staff members with routine computer issues and providing minor system support

Benefits

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance, 11 paid holidays a year, and a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Economic Programs
• Education Level: Associate degree