Administrative Specialist 2

State of Oregon • Salem, OR

7d • Hybrid

About The Position

Are you organized, detail-oriented, and passionate about supporting Oregonians? The Oregon Public Utility Commission (PUC) is seeking an Administrative Specialist 2 (AS2) for our Administrative Support Unit. In this role, you will be a part of delivering critical administrative support and coordination to legal and regulatory specialists in the agency’s Administrative Hearings Division (AHD). The PUC’s mission is to ensure Oregonians have access to safe, reliable and fairly priced utility services that advance state policy and promote the public interest. We use an inclusive process to evaluate differing viewpoints and visions of the public interest and arrive at balanced, well-reasoned, independent decisions supported by fact and law. What will you do? You will assist the Administrative Support Manager, Chief Administrative Law Judge (Chief ALJ), individual Administrative Law Judges (ALJs), and help coordinate with the regulatory programs in the ongoing direction and support of the Administrative Hearings Division (AHD). AHD is an independent division that supports the Commission’s decision-making activities, manages the Commission’s contested cases and rulemaking processes, and assists with the Commissioners’ executive actions. In this position you will: Serve as the primary point of contact for documents submitted to the Commission via the agency’s electronic filing center. Coordinate with external agency stakeholders and PUC staff, for the efficient flow of, and appropriate administrative action(s), for regulatory filings submitted to the Commission. Prepare official administrative and litigation files for agency contested case dockets, to ensure proper retention and appropriate identification, categorization, and designation of confidential/restricted status. Coordinate a variety of agency regulatory programs, as assigned in the ongoing direction and support of AHD. Identify and track deadlines and timeframes for the Commission and ALJs.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Nice To Haves

• Work experience proofreading a variety of complex documents for spelling, punctuation, grammar, format, syntax, and presentation by utilizing an established standard or style guide such as APA, Chicago, or Oregon Appellate Court.
• Advanced proficiency using Microsoft Office Products (i.e. Word, Excel, Outlook, Teams, and PowerPoint) in a professional business setting.
• Work experience utilizing Adobe Pro to create, edit, combine, sign and convert PDF documents.
• Work experience handling and securing confidential documents both electronically and in hard copy, preferably in support of a legal office or regulatory setting.
• Work experience scheduling, hosting, taking meeting minutes, and coordinating all facets of in-person and virtual meetings.
• Work experience supporting the development, maintenance and improvement of business processes relating to ensuring documents, notices, and information comply with applicable statutory requirements.
• Work experience in performing technical or administrative support functions requiring independent judgement, decision making, and problem resolution.

Responsibilities

• Serve as the primary point of contact for documents submitted to the Commission via the agency’s electronic filing center.
• Coordinate with external agency stakeholders and PUC staff, for the efficient flow of, and appropriate administrative action(s), for regulatory filings submitted to the Commission.
• Prepare official administrative and litigation files for agency contested case dockets, to ensure proper retention and appropriate identification, categorization, and designation of confidential/restricted status.
• Coordinate a variety of agency regulatory programs, as assigned in the ongoing direction and support of AHD.
• Identify and track deadlines and timeframes for the Commission and ALJs.

Benefits

• Work/life balance including 11 paid holidays a year, 24 hours of personal business, 8 hours of sick leave per month, and vacation accrual starting at 8 hours per month.
• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Advancement and learning opportunities that will help grow your career with the State of Oregon.
• Potential eligibility for the Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree