Administrative Specialist 2 - Salem Coordination Center Support

Forestry Department • Quincy, MA

288d • $4,207 - $5,842 • Remote

About The Position

Opportunity Awaits, Apply Today! Our Mission - To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability. This position is Hybrid Remote Work. The duties of this position are performed remotely as well as at our central office in Salem during non-emergency operations. You will be required to be in the office during fire emergencies and throughout fire season. In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.
• Two (2) years of emergency services dispatching OR firefighting capacity with six months of responsibility for leadership of other employees.

Nice To Haves

• Ability to use Incident Resource Ordering Capability (IROC), and/or other local established process for documentation, tracking and dispatching resources throughout mobilization and demobilization.
• Ability to research, analyze and evaluate laws, rules, policies and procedures and apply those interpretations with the support of the Wildland Fire Supervisor.
• Ability to Observe, receive, and obtain information from all relevant sources.
• Experience using, monitoring and assuring compliance with SPOTS card.
• Ability to effectively communicate with others in person, in writing and/or verbally.
• Ability to effectively provide information to supervisors, co-workers, and subordinates by telephone, radio, in written form, e-mail, or in person.
• Experience directing others in completing and processing resource order requests for personnel, equipment, supplies, and aircraft via radio, phone, fax, written, verbal or various computer programs.

Responsibilities

• Develops and facilitates the implementation of plans and procedures for dispatch operations.
• Performs administrative research, analysis and/or evaluation in support of the coordination center.
• Interprets laws, rules, policies and applies those interpretations to their direct supervisor located in the coordination center.
• Provides guidance and direction on agency policies, procedures, guidelines and emergency response plans to the seasonal dispatch and support staff.
• Uses multiple agency and interagency computer programs.
• Creates, maintains and edits multiple databases in various forms.
• Provides training to seasonal dispatch and support staff.
• Initiates coordination of fire activities with other state and federal agencies, county and city officials, cooperators, landowners and agency administration.
• Determines appropriate response to wildland fire incidents based upon critical needs, prioritizes resource requests and fills requests based upon resource availability, cost efficiency, and timeliness.

Benefits

• Work/life balance
• 11 paid holidays a year
• Flexible work schedules
• Competitive benefits packages

What This Job Offers

• Industry: Accommodation