Administrative Specialist 2 Medical Examiners Office

Oregon State Department Of Police • Central Point, OR

237d • $4,203 - $5,838 • Remote

About The Position

The Oregon State Police in Central Point, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 position. The physical location of this position is currently under construction. The selected candidate will be required to return to an in-person work schedule at the Central Point worksite upon completion of the construction project. Applicants should be able to accommodate a remote work environment for the first several months up to a year and be available to promptly arrive at the Central Point worksite when needed. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 06/11/2025. If you apply after this time, you will not receive internal preference, and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 08/27/2025, or until filled, with application review dates occurring approximately every two weeks beginning 06/11/2025. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-181283. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Nice To Haves

• Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel.
• Experience applying and interpreting laws, rules, regulations, policies, and procedures.
• Ability to provide excellent customer service while maintaining confidentiality of private information.
• Demonstrated ability to develop organizational systems and tools, while managing multiple competing assignments.
• Experience working in stressful environments; maintaining composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public and the ability to handle exposure to graphic photographs and content.

Responsibilities

• Provide administrative support to the Forensic Administrator and pathologists within the Medical Examiner Division.
• Facilitate the completion of death certificates and process requests for Medical Examiner reports in order to release reports to families.
• Answer the State Medical Examiner's main phone line and provide information to callers and visitors, including grieving family members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree