Administrative Specialist 2 - 8537

State of New York • Albany, NY

403d • $84,156 - $106,454

About The Position

The Administrative Specialist 2 position within the New York State Office of Information Technology Services involves overseeing the Business Office Administration team. The role includes operational support, staff development, vendor management, and administrative support, ensuring effective communication and collaboration across various units. The incumbent will be responsible for planning engagements, analyzing data, and creating reports to support the dedicated team’s financial and administrative needs.

Requirements

• One year of permanent, contingent-permanent, or 55b/c service as an Administrative Specialist 2, SG-23.
• Experience in a title SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law.
• Eligibility for 55b/c designation and possession of a current 55b/c eligibility letter.

Nice To Haves

• Experience in data analysis and report creation.
• Strong communication and collaboration skills.
• Ability to manage vendor relationships effectively.

Responsibilities

• Oversee the Business Office Administration team and staff.
• Participate in operational and project support activities.
• Coordinate discussions with unit leads and managers regarding staff needs.
• Plan engagements between DOL finance and administration and ITS finance and administrative units.
• Perform analysis and create reports for leadership on finances and staffing.
• Develop and update training plans in consultation with managers.
• Create reports to track staff progress and provide to management.
• Collaborate with others to identify staff development needs.
• Assist schools with locating and disseminating instructional materials.
• Negotiate pricing and renewal terms with vendors.
• Manage vendor relationships and procurement processes.
• Prepare reports, memos, and other correspondence.
• Organize office management tasks including ordering supplies and equipment.

Benefits

• Thirteen (13) paid holidays annually.
• Up to Thirteen (13) days of paid vacation leave annually.
• Up to Five (5) days of paid personal leave annually.
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually for development.
• Affordable health insurance programs for employees and dependents.
• Family dental and vision benefits at no additional cost.
• Membership in the New York State Employees' Retirement System (ERS).
• Access to NYS Deferred Compensation and College Savings Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed