Administrative Specialist 1 - Trust Officer Assistant

United States Department of Veterans Affairs • Quincy, MA

287d • $3,705 - $5,066 • Remote

About The Position

The Oregon Department of Veterans' Affairs (ODVA) is a State of Oregon agency with a mission to serve and honor veterans through leadership, advocacy and strong partnerships. The Department is entrusted to assist veterans, their dependents, and surviving family members in obtaining their earned Federal, State, and local benefits. At the Oregon Department of Veterans' Affairs, we value a diverse and culturally competent workforce. We stand by our commitment to being an equal opportunity, affirmative action organization, and recognize and celebrate our unique backgrounds and diverse experiences. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQ+ community members. The strength of our agency lies in the diversity of our workforce and the perspectives our employees bring to their work at ODVA. The Department currently has an opening for one full-time Trust Officer Assistant within the Conservatorship Department of ODVA in Salem, Oregon. This is a full-time, permanent position that is represented by a union. This position has the opportunity to work remotely and supports a hybrid (work from home/in office) work schedule. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. As our Trust Officer Assistant: The purpose of this position is to assist the Trust Officer to carry out the Director's obligation as conservator. After budgets are in place, they pay routine bills within budgeted guidelines. They also respond to simple requests for funds from and for protected persons. They work with medical providers, merchants, utility companies, government agencies, and other community resources to ensure that obligations are met and benefits are received. This position will create and foster an environment where everyone has access and opportunity to thrive. Our Trust Officer Assistant will promote a positive and equitable work environment that enables all employees to contribute to their fullest potential free from intimidation, harassment and/or discrimination and are treated with dignity and respect. This position will create a culture where people from all backgrounds feel encouraged to express their ideas and perspectives. We recognize and promote the value of individual and cultural differences-embracing each other's intrinsic value and uniqueness including race, age, ethnicity, religion, sexual orientation, physical ability, veteran status, and/or other aspects of social identity. Our Trust Officer Assistant will promote and support the value the agency places on EEO, AA, Diversity, Equity, Inclusion, Accessibility, (DEI_A) and Cultural Competency principles through individual actions, integration in work processes, and interactions with employees, job applicants, partners, and veterans.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

Nice To Haves

• Ability to work in a fast-paced team driven environment.
• Excellent organization skills and attention to detail.
• Experience assisting vulnerable and challenging populations.
• Certified National Guardian.

Responsibilities

• Assist the Trust Officer to carry out the Director's obligation as conservator.
• Pay routine bills within budgeted guidelines after budgets are in place.
• Respond to simple requests for funds from and for protected persons.
• Work with medical providers, merchants, utility companies, government agencies, and other community resources to ensure obligations are met and benefits are received.
• Promote a positive and equitable work environment.
• Create a culture where people from all backgrounds feel encouraged to express their ideas and perspectives.
• Support the agency's values on EEO, AA, Diversity, Equity, Inclusion, Accessibility, and Cultural Competency.

Benefits

• Medical, vision and dental insurance.
• Paid sick leave.
• Vacation and personal leave.
• Eleven paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: Associate degree