Administrative Specialist 1– NICS Act Record Improvement Program (NARIP)

State of Oregon

4d•Onsite

About The Position

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Limited-Duration Administrative Specialist 1 – NICS Act Record Improvement Program position. This is an in-office position without the opportunity for a remote or hybrid work schedule. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 01/20/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 04/06/2026, or until filled, with application review dates occurring approximately every two weeks beginning 01/20/2026. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-193284. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. In this position, you will support the work of the Criminal Justice Information Services (CJIS) Division to update and interpret Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the State of Oregon. By gaining direct access to individual court and law enforcement databases, you will increase the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as the Computerized Criminal History Unit (CCH). In this position, you will also serve in training Juvenile Departments, District Attorney’s, Municipal, and Justice courts in the use of the EJSM program within LEDS 2020 or WebLEDS software that allows the user to enter dispositions directly. You will create or update as needed, training materials for instruction in the LEDS 2020 and WebLEDS operating software system. In addition to performing all technical and clerical functions, you will also undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records. You will interpret, assess, and make accurate determinations for criminal history records maintenance, including entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies.

Requirements

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
Must be LEDS certified or be able to obtain certification upon hire.

Nice To Haves

Demonstrates strong time management and organizational abilities to prioritize tasks and meet deadlines effectively.
Adapts quickly to changing priorities and applies problem-solving strategies to resolve issues efficiently.
Communicates clearly and professionally, both in writing and verbally, while collaborating effectively with team members and working independently when needed.
Utilizes research skills to gather, analyze, and present accurate information to support decision-making and case management.

Responsibilities

Support the work of the Criminal Justice Information Services (CJIS) Division to update and interpret Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the State of Oregon.
Gain direct access to individual court and law enforcement databases to increase the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as the Computerized Criminal History Unit (CCH).
Serve in training Juvenile Departments, District Attorney’s, Municipal, and Justice courts in the use of the EJSM program within LEDS 2020 or WebLEDS software that allows the user to enter dispositions directly.
Create or update as needed, training materials for instruction in the LEDS 2020 and WebLEDS operating software system.
Perform all technical and clerical functions.
Undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records.
Interpret, assess, and make accurate determinations for criminal history records maintenance, including entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies.