Administrative Specialist 1- Central Staffing Office Salem

State of Oregon

88d • $3,705 - $5,066

About The Position

The Administrative Specialist 1 (AS1) position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program. The Oregon State Hospital provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

Nice To Haves

• Staffing experience in a medical or similar facility.
• Experience using computers, entering and retrieving information to include electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements.
• Experience maintaining confidentiality of agency records.
• Experience working in a fast-paced environment with constant interruptions.
• Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls.

Responsibilities

• Maintain and coordinate schedules for the hospital's direct care staff.
• Communicate directly with units to schedule staff and answer questions.
• Provide support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing.

Benefits

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees