Administrative Specialist 1- Central Staffing Office Junction City

State of Oregon

86d • $3,705 - $5,066

About The Position

Opportunity Awaits, Apply Today! - Administrative Specialist 1 (Central Staffing Office) - Oregon State Hospital Junction City. This Administrative Specialist 1 (AS1) position provides administrative support to the Nursing Staffing Office. This position will maintain and coordinate schedules, will assist in interpretation, analysis, and evaluation of data that is essential to the smooth operation of the Nursing Staffing Office. This position communicates directly with units to schedule staff, answers questions. Provides support, and assistance to the shift MHSRNs, Nurse Managers, and Associate Director of Nursing for each program. This position may also record and report staff time worked, and other leave categories and pay differentials, while keeping with OSH/DHS payroll policies and procedures. For a full review of the position description, please click here. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. The Oregon State Hospital provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR an equivalent combination of education and experience.

Nice To Haves

• Staffing experience in a medical or similar facility.
• Experience using computers, entering and retrieving information including electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies, and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements.
• Experience maintaining confidentiality of agency records.
• Experience working in a fast-paced environment with constant interruptions.
• Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls.

Responsibilities

• Provide administrative support to the Nursing Staffing Office.
• Maintain and coordinate schedules.
• Assist in interpretation, analysis, and evaluation of data essential to the operation of the Nursing Staffing Office.
• Communicate directly with units to schedule staff and answer questions.
• Provide support and assistance to shift MHSRNs, Nurse Managers, and Associate Director of Nursing.
• Record and report staff time worked, leave categories, and pay differentials in accordance with OSH/DHS payroll policies.

Benefits

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees