Administrative Services Specialist

City of New York•New York City, NY

2d•Hybrid

About The Position

Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp, sign up for its newsletter, or follow on its social media sites, X, Facebook, Instagram, and YouTube. DCWP’s Licensing Division seeks an Assistant Supervisor with strong customer service, communications, and organizational skills to process applications for categories the Agency licenses, including but not limited to, the new Hotel License Category. Under the supervision of the Supervisor, the Assistant Supervisor will assist in managing the day-to-day operations of the Unit. Key responsibilities will include, but are not limited to:

Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Under supervision, perform clerical work including complex data processing functions, recording, researching, checking and maintaining records; furnishing information to licensing applicants; and processing applications as needed.
Check records for accuracy of information and for conformity with established policy and procedures.
Under supervision, prepare and monitor reports.
Monitor and provide coaching to other staff.
Provide high-volume customer service to licensing applicants in person and via phone.
Assist applicants with outreach to other city agencies, as well as interagency communication to help resolve issues pertaining to their license.
Answer telephone calls, emails and written correspondence and communicate applicant information.
Attend seminars, meetings and/or trainings.
Follow all division and agency policies and procedures.
Perform all relevant and related Licensing tasks as assigned when needed.